Proposed feasibility study to provide childcare services at major County campuses for County employees
No summary or attachments provided online.
Where: Santa Clara County Board of Supervisors
When: 8/14/2018, 9:30 AM, Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, 1st floor, San Jose
Link to item: No link for this item
Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=9959
Certify EIR for Master Plan for the 55-acre Civic Center Campus
The Board will certify the Environmental Impact Report (EIR) for the Master Plan for the Civic Center Campus.
The proposed project is the implementation of a Master Plan for the County of Santa Clara Civic Center in accordance with the proposed Design Guidelines. The Master Plan describes and outlines the County’s proposed Civic Center building program for the next approximately 20 years, identifying a near term Phase 1 development, and planning for future phases. The project site is an approximately 40-acre portion of the approximately 55-acre County of Santa Clara Civic Center complex. It is comprised of four major areas (made up of twelve parcels) located northwest and southwest of the West Hedding Street/ North First Street intersection in the City of San Jose. The Master Plan is intended to provide the County with a conceptual roadmap for maximizing the potential of the site through replacement of many outdated government facilities with new buildings designed to consolidate services for the community. The first stage of replacement (Phase1) would include demolition of the former San Jose City Hall Annex and construction of a Public Safety and Justice Center and associated facilities at the site of the former Private George L. Richey Armory located at the northwest corner of Hedding and San Pedro streets.
Where: Santa Clara County Board of Supervisors
When: 8/14/2018, 9:30 AM, Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, 1st floor, San Jose
Link to item: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=9959&MediaPosition=&ID=92629&CssClass=
Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=9959
Approving three professional services contracts related to the potential purchase of O’Connor and St. Louise Hospitals
These three agenda items are related to the potential purchase of O’Connor and St. Louise Hospitals.
Approval of the Second Amendment to the Agreement between the County of Santa Clara and McDermott Will & Emery, LLP, adding $800,000, is requested so that funding is readily available as needed for the McDermott firm to continue providing legal services to the County relating to a potential transaction regarding the County’s Health and Hospital System.
The Agreement between the County of Santa Clara and Alvarez & Marsal Healthcare Industry Group, LLC (“A&M”) became effective on July 23, 2018 and had a maximum compensation amount of $100,000. Approval of the First Amendment is requested so that funding is readily available for A&M to continue providing consulting services relating to a potential transaction regarding the County’s Health and Hospital System. Board approval is requested to increase the maximum compensation amount of the current agreement by $400,000.
In July 2018, the County made an award to Juniper Advisory, LLC (“Juniper”) to provide consulting services relating to identifying and securing opportunities for the County’s Health and Hospital System to expand by acquiring or partnering with one or more entities that would result in a transaction between the County and the entities. County Counsel may execute, amend, and terminate agreements with consultants in an amount not to exceed $100,000 per fiscal year under delegated authority from the Board of Supervisors. However, the cost of services by Juniper in the current fiscal year will exceed this amount. Board ratification of the Agreement is therefore requested so that the County will have the benefit of the consulting services that Juniper can provide.
Where: Santa Clara County Board of Supervisors
When: 8/14/2018, 9:30 AM, Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, 1st floor, San Jose
Links to item:
Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=9959
Authorize funding and begin bidding process for $285M New Main Jail South, including design-build RFQ and RFP for demolition contract
The Board is recommended to approve the funding and a financing plan; authorize advertisement of the Request for Qualifications (RFQ) part of the solicitation for the Design Build Contractor for New Main Jail South; authorize advertisement of Contract Documents for Old Main Jail South Abatement/Demolition project, with bids to be opened November 8, 2018, at 2 p.m.; and related actions.
The total project cost to the County of the new facility, demolition of the old jail, and replacement of demolished office space is projected to be $285 million, and this is net of $80 million in SB 863 bond funding. The Board has already approved $54 million for this project, and $12 million of that funding is planned for the abatement and demolition of old Main Jail South. The County will be responsible for funding the entire facility, although this will be offset by the $80 million in State funds that will be remitted to the County. The State funds will be in the form of a reimbursement as the construction progresses and construction invoices are submitted.
The Board previously approved the RFQ for Main Jail East. However, due to changes in the project subject to prequalification and delays associated with those changes, a new RFQ is required because State law limits the period from RFQ issuance to contract award to one year. As such, delegation of authority is being requested as the County works to prepare the RFP for State input. Depending on the submission date of the RFP to the State and the length of time it takes them to review it, the issuance of the RFQ will be timed such that contract award will occur within one year of RFQ issuance.
The RFQ process is required for Design Build projects under Public Contract Code section 22164(b)(3). Prequalification allows the County to obtain proposals only from prequalified firms who have demonstrated, through their Prequalification Submittal, an interview, and a review of their financial fitness and relevant experience-based qualifications to perform the work. As part of the Design Build solicitation, the County intends to offer a stipend of up to $200,000 each to a maximum of two shortlisted firms who prequalified, but whose proposals were not selected.
The Administration is working to finalize the RFP to submit it to the State for review before bringing it back to the Board for review and approval before its issuance.
Timeline:
- Late fall 2018: Board review of RFP for the New Jail facility construction, and issuance of the RFP in early 2019 following Board approval.
- February 2019: Abatement/Demolition of Main Jail South is expected to begin.
- Spring 2023: New facility should be ready for occupancy
Where: Santa Clara County Board of Supervisors
When: 8/14/2018, 9:30 AM, Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, 1st floor, San Jose
Link to item: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=9959&MediaPosition=&ID=92414&CssClass=
Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=9959
Request options for an unsecured contractor bonding program for the County
The Board will direct the Administration to report back on options for an unsecured contractor bonding program. The County has certain contracts that require the successful bidder to post a payment and performance bond, or other surety bond. Many small contractors do not have the ability to raise the money necessary to post the bond or multiple bonds. Santa Clara County, with a budget of nearly $7 billion, has many contracts both large and small with a number of companies. Some of these contracts and projects require a performance bond. The county also is pursuing ways to bring in smaller companies that are disadvantaged (veterans, minorities and LGBTQ) and working with them to increase their participation in county bidding. Often an obstacle is the bonding requirement. Another piece of the program is an education, mentoring and training component. This would be an important element in any proposal brought forward. A successful program will foster competition, allow smaller companies to grow their business and expand the opportunities among targeted populations.
Another obstacle is that smaller contractors or those with limited financials, typically have to pay higher premiums or post larger bonds with significant collateral. This discourages them from responding to RFPs or RFQs. Instituting a program designed to help them will foster more competition and allow for more diversity in awarding county contracts.
Where: Santa Clara County Board of Supervisors
When: 8/14/2018, 9:30 AM, Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, 1st floor, San Jose
Link to item: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=9959&MediaPosition=&ID=91768&CssClass=
Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=9959
City of San Jose
Implementing Modified Living Wage requirements to Recycle Plus residential contracts
Staff recommend
(a) Accept the staff report on: (1) The proposed methodology to implement a Modified Living Wage for Recycle Plus Customer Service Representatives, Mechanics, and Materials Recovery Facility workers (“Facility Workers”); and (2) Updated labor peace plans from the Recycle Plus contractors.
(b) Adopt a resolution authorizing the City Manager to negotiate and execute contract amendments with GreenTeam of San Jose and GreenWaste Recovery Inc. to implement a Modified Living Wage Requirement for Recycle Plus Facility Workers effective September 1, 2018.
(c) Direct staff to include a Living Wage requirement for the Recycle Plus program in future residential garbage and recycling agreements.
Approval of the recommendation will accept staff’s proposal for a Modified Living Wage (MLW) requirement, specific only to Recycle Plus residential garbage and recycling agreements, so as to implement the City’s Living Wage Policy (Council Policy 3-3) in San Jose facilities that process waste collected both within and outside of San Jose, and will also accept new labor peace plans from all residential solid waste contractors.
Approval of this recommendation will also authorize the City Manager’s Office to negotiate and execute contract amendments with GreenTeam of San Jose (GreenTeam) and GreenWaste Recovery Inc. (GreenWaste) to incorporate a MLW requirement effective September 1, 2018. In FY 2018-2019, the approximate $2.4 million in costs associated with MLW will be offset by the Rate Stabilization Reserve in the Integrated Waste Management Fund (Fund 423). The ongoing costs for implementation of MLW are approximately $3 million annually. Finally, approval of this recommendation will direct staff to include a full living wage requirement across all future Recycle Plus agreements
Memo: http://sanjose.legistar.com/gateway.aspx?M=F&ID=995d85d2-f573-48c8-b356-cb8868dcdb54.pdf
Where: San Jose City Council
When: Tuesday August 21, 1.30pm, City Chamber
Link to item: http://sanjose.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=3790
Link to agenda: https://sanjose.legistar.com/View.ashx?M=A&ID=610815&GUID=FDF25862-BB9F-493C-A2A1-E10537E7ED41
Requested report on new land use rules imposed by Measure C
Direct staff to bring forward a report to the City Council that describes the effect of the new land use rules imposed by Measure C. Staff may wish to consider providing the following information:
- A map of parcels that would fall under the Measure C requirements.
- An analysis as to whether Measure C conflict with any existing City land use policies. For example, will Measure C pose an obstacle to planned housing development in any urban villages?
- An analysis as to whether there are any landowners who we need to notify that they can no longer develop their property as expected due to Measure C. (For example, if Measure C poses an obstacle to development of urban villages, it would be courteous of us to inform property owners in those villages that a charter amendment may alter or prevent implementation of General Plan policy for their properties.)
- Identification of any other consequences of Measure C that staff thinks are notable
Rocha Memo: http://sanjose.legistar.com/gateway.aspx?M=F&ID=25fa9667-d6da-46fd-a419-6a37afb18ae3.pdf
Where: San Jose Rules
When: Wednesday August 15, 2pm, Wing W118-120
Link to item: http://sanjose.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=3853
Link to agenda: http://sanjose.granicus.com/AgendaViewer.php?view_id=51&event_id=3201
Stopping negotiations with Recycle Plus for continued service and authorizing option to waive disincentives for 2018
Staff recommend:
(a) Accept staff’s report discussing the negotiations with the current Recycle Plus haulers and providing information on staff’s evaluation that the negotiations were unsuccessful;
(b) Direct staff to end negotiations with the current Recycle Plus haulers;
(c) Adopt a resolution authorizing the City Manager to waive the contractor disincentives for not meeting the required diversion rates for calendar year 2018, if by December 31, 2018 the City Manager determines that the Recycle Plus haulers are unable to meet their required diversion rates because of China’s “National Sword” policy on the import of recyclable materials;
(d) Direct staff to return with recommendations on future waivers as part of the budget process for 2019-2020 if necessary because of the continuing impacts of China’s “National Sword” policy.
This recommendation would direct staff to stop negotiations with the Recycle Plus residential solid waste haulers for continuing services under similar program framework. Recommendations related to pursing a competitive procurement process are outlined in a separate June 5, 2018 Council memorandum: “Parameters for Request for Proposals for Future Residential Solid Waste Services.”
This recommendation would also authorize the City Manager to waive the contractor disincentives for calendar year 2018, if by December 31, 2018 the Recycle Plus haulers are unable to meet required diversion rates due to China’s “National Sword” policy on the import of recyclable materials
Memo: http://sanjose.legistar.com/gateway.aspx?M=F&ID=35cfbfd9-4387-4906-ab7a-7e5175629c40.pdf
Supplemental memo: http://sanjose.legistar.com/gateway.aspx?M=F&ID=cf306d9f-3d37-4a8b-87d2-4700e3e5d4d8.pdf
Where: San Jose City Council
When: Tuesday August 21, 1.30pm, City Chamber
Link to item: http://sanjose.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=3788
Link to agenda: https://sanjose.legistar.com/View.ashx?M=A&ID=610815&GUID=FDF25862-BB9F-493C-A2A1-E10537E7ED41
Initiating procurement process for residential solid waste services
Direct staff to:
(a) Initiate development of a Request for Proposals (RFP) to solicit and award agreements for residential solid waste services that would begin July 1, 2021; services will include collection and processing of solid waste, recyclables, and organic materials for each of the two service districts for single-family residences and a citywide district for multi-family residences, and City Facilities;
(b) Establish term of 15 years for the new agreements;
(c) Include the following in the Request for Proposals: (1) Living wage and employee retention requirements consistent with Council’s Living Wage Policy; (2) Solicit ideas for the new system to be flexible to address evolving recycling markets; while continuing to meet zero waste goals; (3) Solicit ideas for the new system to support Climate Smart San José and reduce greenhouse gas emissions; (4) Include optional services for emergency response support; (5) Solicit ideas for providing larger garbage carts to single-family residents and exploring updated customer rate structures; (6) Performance standards that would address leveraging technology and providing ease of use for enhanced customer service, material recovery and marketing, service delivery, environmental compliance, and vehicle standards;
(d) Complete waste characterization studies to inform the RFP;
(e) Explore using City staff for Junk Pick-Up services and customer outreach; and
(f) Procure residential street sweeping and Public Litter Cans services separately from residential waste services.
This recommendation would direct staff to initiate a procurement process for San Jose residential solid waste services with the parameters included in this memorandum. A procurement process will provide the opportunity to innovate the residential solid waste program in ways that address emerging State and local regulations and priorities, uncertain recycling markets, and obsolete contractual terms and hauler service districts.
Memo: http://sanjose.legistar.com/gateway.aspx?M=F&ID=ee3fdbaf-884a-48b5-8f61-b934d153ab75.pdf
Where: San Jose City Council
When: Tuesday August 21, 1.30pm, City Chamber
Link to item: http://sanjose.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=3789
Link to agenda: https://sanjose.legistar.com/View.ashx?M=A&ID=610815&GUID=FDF25862-BB9F-493C-A2A1-E10537E7ED41
Approve City Healthcare Plan Side Letter
Council will consider approving a side letter to the City Healthcare Program plan for employees. The side letter would encourage a more diverse enrollment pattern among employees who currently strongly prefer the Kaiser plan. The city pays 85% of healthcare costs for the Kaiser plan which includes a $3000 per year deductible. Due to the structure of the healthcare plan means that for most employees (84%), the Kaiser plan is available at no cost. To encourage employees to enroll in other plans the city will incentivize employees to enroll in non-Kaiser plans through higher contributions (90% of premium) as well as a one-time payment of $500 for new employees who enroll in the second highest enrollment healthplan. These changes will go into effect for 2019. The side letter was reached in bargaining with the city’s employee representatives including the following:
- Association of Building, Mechanical and Electrical Inspectors (ABMEI)
- Association of Engineers and Architects, IFPTE Local 21 (AEA)
- Association of Legal Professionals (ALP)
- Association of Maintenance Supervisory Personnel, IFPTE Local 21 (AMSP)
- City Association of Management Personnel, IFPTE Local 21 (CAMP)
- Confidential Employees’ Organization, AFSCME Local No. 101 (CEO)
- San Jose Fire Fighters, IAFF Local 230 (IAFF)
- International Brotherhood of Electrical Workers, Local No. 332 (IBEW)
- Municipal Employees’ Federation, AFSCME Local No. 101 (MEF)
- International Union of Operating Engineers, Local No. 3 (OE#3)
- San Jose Police Officers’ Association (POA)
Where: San Jose City Council
When: Tuesday August 14, 2018 1:30 PM City Hall
Link to item: https://sanjose.legistar.com/View.ashx?M=F&ID=6400665&GUID=F9A9677B-EFE9-4CD3-95D0-629222F06797
Memo https://sanjose.legistar.com/View.ashx?M=F&ID=6400665&GUID=F9A9677B-EFE9-4CD3-95D0-629222F06797
Link to agenda: http://legistar.granicus.com/sanjose/meetings/2018/8/1256_A_City_Council_18-08-14_Agenda.pdf
Liccardo/Jones rec to discuss formation of Santa Clara County RHNA subregion
Schedule a Council discussion before the end of August on the recommendations from the Santa Clara County Cities Association regarding the formation of a Santa Clara County Regional Housing Needs Allocation (RHNA) Subregion
Vision: “For Santa Clara County and its cities to work collaboratively to produce more housing in the Region. have a unified voice in responding to the area’s housing needs– a problem that transcends jurisdictional barriers.”
Liccardo/Jones memo: http://sanjose.legistar.com/gateway.aspx?M=F&ID=006cf49e-bb5a-42f4-b5eb-514c4de7372d.pdf
Where: San Jose Rules
When: Wednesday August 15, 2pm, Wing W118-120
Link to item: http://sanjose.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=3854
Link to agenda: http://sanjose.granicus.com/AgendaViewer.php?view_id=51&event_id=3201
Meeting of the Google Diridon Station Area Advisory Group (SAAG) to discuss Job Quality and Housing
The Diridon Station Area Advisory group will meet to discuss the report backs from the Jobs and Housing Solution Groups. The report-backs will focus on the issues, desired outcomes, and potential solutions discussed by the Jobs, Education, and Economic Development and the Housing, Displacement, and Gentrification Solution Groups. The group will also review of the outline for the civic engagement comprehensive report
Where: City of San José Station Area Advisory Group (SAAG)
When: Monday August 13, 2018 6:00 PM City Hall Committee Rooms 118-120
Link to agenda: http://sanjose.granicus.com/DocumentViewer.php?file=sanjose_cd2d0cfc6de6b78bb94cab8859ae05f7.pdf&view=1
City of Palo Alto
Amending Contract with CalPERS increasing pension cost share paid by employees
Staff are recommending that Council take the below actions:
- Adopt a Resolution of Intention of the Council of the City of Palo Alto stating its intent to amend the contract between the California Public Employees’ Retirement System (CalPERS) and the City of Palo Alto in order to implement the pension cost share provision in accordance with California Government Code section 20516 and the Compensation Plan between the City of Palo Alto and the Management and Professional Personnel (MGMT) employee group.
- Adopt, on first reading, the attached ordinance amending the City’s contract with CalPERS. This ordinance will return to the Council on second reading in accordance with state law.
In the most recent compensation plan for MGMT (approved by the City Council in April 2016), provisions were included for employees to accept a greater share of pension costs to assist in curtailing the City’s growing pension expense. While Council has already approved these provisions in the Compensation Plan, approval of this resolution to amend the pension contracts is an administrative step required by CalPERS. Per the adopted Compensation Plan, the additional employee contribution to CalPERS employer contribution as outlined in this staff report is anticipated to save approximately $166,000 across all funds, including $115,000 in the General Fund and General Capital Fund. This savings is factored into the development of the annual budget process per the terms in the Compensation Plan. Under the amendment, unrepresented management staff will contribute 9-7.25% of pension costs, and unrepresented safety management employees (police and fire chiefs) paying 12-13.75% of pension costs.
Where: Palo Alto City Council
When: April 20, 2018, 6:00pm
Link to item: https://www.cityofpaloalto.org/civicax/filebank/documents/66307
Link to agenda: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=41999.32&BlobID=66273
Special Council study session on creating an economic dev incentive policy
City Council will hold a Facilitated Study Session on Economic Development.
Discussion will include:
What are the elements the council needs to consider for project support?
- The type of business. Does the proposed business fit with the location?
- What is the job creation number? Are they appropriate?
- What is the long-term tax revenues projected to be?
- What are the infrastructure needs?
- Available labor force fit?
- Other (List)
What are the potential incentives the City of Gilroy can provide?
- Land
- Reduction of business fees
- Tax abatement
- Infrastructure improvements
- Project Fast tracking
- Marketing
- Other (List)
Where: Gilroy City Council
When: Aug. 12, 2018, 6 pm
Link to packet: http://gilroyca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1705&Inline=True
Link to agenda: http://gilroyca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1654
Santa Clara County Board of Education
Deny Legacy Academy’s request to change its charter petition
Staff recommend that the Board deny Legacy Academy Charter School’s request for a material revision to its charter petition. The material revision would allow Legacy to reduce its student enrollment, remove State Teachers’ Retirement System, and extend its charter term for five years.
Based on the lack of verifiable students, the number of unfilled staffing positions, issues with permits and occupancy requirements, lack of verifiable donations and funding, as well as Legacy’s proposal to significantly to decrease its student enrollment to open the school, these items have direct impact on fiscal, operational, and educational viability. The Charter Staff has therefore concluded that the material revision is not educationally sound, sustainable or viable.
Where: Santa Clara County Board of Education
When: Wed, August 15, 2018, 5pm
Link to item: http://www.boarddocs.com/ca/sccoe/Board.nsf/goto?open&id=B39QEH5DEF38
Link to agenda: https://www.boarddocs.com/ca/sccoe/Board.nsf/Public#
VTA
Issue RFP for Cerone Joint Development Site
VTA recently received an unsolicited development proposal for the Cerone JD site. The proposal outlined lower density development program than VTA previously sought, with creative industrial and creative office uses as opposed to mid-rise and high-rise development, while preserving the prime corner location for future commercial development. The developer states that this type of development would generate revenue for VTA much sooner than waiting for denser and taller development that could take a few years or longer before it occurs.
Staff engaged one of VTA’s on-call JD economic consultants to evaluate the new development proposal and compare it to previous analyses of potential return to VTA. The consultant analysis found that the new developer proposal could generate substantial ground lease revenues for VTA more quickly than a denser project focused on traditional office and retail. The developer considers its concept to be proprietary and requested a sole source Exclusive Negotiations Agreement. However, after review of Federal Transportation Administration (FTA) contracting requirements, Staff does not believe that a sole source negotiation can be justified.
A development at the Cerone JD site would require a reconfiguration of some current facilities. Cerone facilities master planning has identified how much land VTA needs to retain to allow for future maximum build-out of the Cerone Division Yard, and the approximately 80 acres that VTA would retain for its use is ample to support all current uses at the site and future expansion. The costs associated with reconfiguration would be borne by any future JD project. Staff would evaluate all submittals received in response to a developer RFP, and forward its evaluation and recommendation to the Board of Directors for its review and decision on whether to award an Exclusive Negotiations Agreement (ENA) to a developer.
Where: VTA Administration and Finance Committee
When: Thursday, August 16, 2018 12:00 p.m. VTA Conference Room B-1063331 North First Street San José, CA
Link to agenda: http://vtaorgcontent.s3-us-west-1.amazonaws.com/Site_Content/af_081618_packet.pdf
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