Developing temporary and permanent supportive housing on Civic Center Campus
The Board will receive a report from the Administration as requested with recommendations to provide permanent supportive housing on the Civic Center Campus, including temporary supportive housing on an expedited timeframe for homeless families on the Civic Center Campus.
The staff report provides a status update on the following:
Temporary and Permanent Supportive Housing: Administration has executed a scope of work and notice to proceed with an on-call architect to prepare a feasibility study to test strategies on the Civic Center Campus to deliver permanent supportive housing. This feasibility study will also look at a potential temporary structure or structures to provide temporary or interim housing for the homeless, involving about 15 homeless families. The scope of work with Gensler calls for delivery of their preliminary work in April 2019, with an anticipated presentation to the Board at the second meeting in April, which would follow a presentation to stakeholders at a community outreach meeting.
Civic Center Master Planning and N. First Street Urban Village Planning: City of San José staff is targeting May-June for the City’s first community outreach meeting regarding the Urban Village planning process. Administration is preparing a statement of work for Gensler to begin working on the next steps of the comprehensive Civic Center Master Planning process that will deliver project use, type, and intensity layouts that the County can use in the upcoming Urban Village planning process. This comprehensive planning will integrate what is learned from the preliminary feasibility study regarding incorporating permanent and temporary supportive housing on Site D.
The Reentry Resource Center: The County of Santa Clara Reentry Resource Center is currently housed in a facility on Site D. As part of the study to accommodate housing on the site and per the Board’s direction, Administration intends to include the interim and permanent location of the Reentry Resource Center as part of the Civic Center Master Planning process.
Where: Santa Clara County Board of Supervisors
When: Tuesday, March 19, 2019, 9:30am
Link to item: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=11018&MediaPosition=&ID=95414&CssClass=
Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=11018
Progress report on development and implementation of Universal Access to Early Childhood Education, Childcare, and Healthcare (UAP) pilot program
The Universal Access to early Childhood Education, Care, and Health Pilot (UAP) provides an integrated and culturally-responsive approach in its whole child, whole family service delivery model to support early childhood education, care, and health. The pilot is centered on two sites, Franklin McKinley School District and Alum Rock Unified School District. Broadly, pilot goals include:
- Connect with families in a manner that is guided by quality family engagement and customer service strategies that allows linkage and/or support with accessing early child education, County and community services.
- Identify additional opportunities to expand access to subsidized early child education programs.
- Make cross-system adaptations to effectively sustain service integration toward universal access, where families are able to successfully connect to County and/or community through a variety of portals.
As of October 2018, three Memorandums of Understanding (“MOU”) were fully executed with the following partners:
- FIRST 5 Santa Clara (“FIRST 5”) in an amount not to exceed $454,000;
- Santa Clara County Office of Education (“SCCOE”) in an amount not to exceed $191,500 and Alum Rock Union Elementary School District (“ARUSD”) in a no cost contract;
- Franklin McKinley School District (“FMSD”) in an amount not to exceed $515,000.
This item provides the second progress report to the Board of Supervisors related to the development and implementation of this pilot. This item also seeks an amended Delegation of Authority to the County Executive to negotiate, execute, amend, or terminate an MOU with FIRST 5 Santa Clara County with a $34,000 budget increase, now totaling $488,000.
Where: Santa Clara County Board of Supervisors
When: March 19, 2019, 9:30AM
Link to item: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=SplitView&MeetingID=11018&MediaPosition=&ID=94847&CssClass=
Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=11018
City of San Jose
Direction on potential ballot measure to move mayoral elections to presidential years
In mid-October 2018, City Council directed the FCCP Board to study the issue of changing mayoral elections to presidential election years. The Board recommends shifting the City’s mayoral election from the gubernatorial cycle to the presidential cycle.
The Board’s main argument: in 1980 through 2018, voter turnout in the City of San Jose was over 13 percent higher for presidential general elections compared to gubernatorial general elections, and over 8 percent higher for presidential primaries compared to gubernatorial primaries, indicating that voter turnout may increase for mayoral elections if shifted to a presidential election cycle.
Additionally, the FCCP board raises the question of whether (if the policy passes) to hold a special election or extend the present mayoral term to 6 years. It declines to opine on the matter, deferring to City Council to decide and City staff to estimate costs on a special election.
Shifting the mayoral election to the presidential election cycle will require the Council to submit a ballot measure to the voters to amend the City Charter.
Where: San Jose City Council
When: March 26, 2019, 1:30PM
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3886818&GUID=6EBBCAF6-0B55-45A8-A785-72CA4F3698DD
Link to agenda: https://sanjose.legistar.com/DepartmentDetail.aspx?ID=21676&GUID=ACCCCFF5-F14A-4E1A-8540-9065F45A8A90
Discussing options for “recontrol” Ellis Act provisions
The Ellis Act regulates how landlords of rent-controlled properties (San Jose properties built before 1979 with rent raises restricted to 5% a year) may take their properties off the market, effectively evicting all current tenants. They are required to give tenants 120 days’ notice and pay relocation costs.
Council will receive a staff report providing research on the Ellis Act Ordinance’s recontrol provisions. “Recontrol” refers to the full or partial reinstatement of rent control when a landlord places the property back on the market. The specifics of recontrol terms can have significant effects. In Santa Monica, for example, local government passed an ordinance stating that Ellis Act properties that were taken off the market, rebuilt, and back on the market within 5 years of an Ellis Act eviction were subject to full rent “recontrol.” This resulted in some landlords waiting for 5 years to lapse before putting their properties back on the market.
The staff report will include different options for meeting recontrol requirements. City Housing Director Jacky Morales-Ferrand argues that 100% recontrol provisions can lead to a net loss of rent controlled units.
Where: San Jose City Council
When: March 26, 2019; item not to be heard before 4pm.
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3886012&GUID=7EB87F40-3C2C-436E-8235-2D78ED86A500
Link to agenda: https://sanjose.legistar.com/DepartmentDetail.aspx?ID=21676&GUID=ACCCCFF5-F14A-4E1A-8540-9065F45A8A90
A recent one-time grant of $11.4 million from the State, called the Homeless Emergency Aid Program (HEAP), provides an opportunity to fund homeless response strategies. The Housing Department developed a proposed expenditure plan that was approved by City Council on November 27, 2018. The expenditure plan proposed granting $4 million to Destination: Home to continue the Homelessness Prevention System Pilot. The addition of $250,000 in funding from the Housing Trust Fund would also ensure that the employment initiative piece of the program would continue forward in conjunction with the homelessness prevention system.
Council will vote on a resolution to extend the agreement with Destination: Home through June 30, 2021 and add $4.25 million.
The remainder of San Jose’s HEAP allocation from the State will be used to establish a $6,989,988 Homeless Emergency Aid Program Reserve in the Housing Department for future distribution.
Where: San Jose City Council
When: March 26, 2019; item not to be heard before 4pm.
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3886013&GUID=12707DE0-5CF9-4FAE-AF4B-56CD3BDE173F
Link to agenda: https://sanjose.legistar.com/DepartmentDetail.aspx?ID=21676&GUID=ACCCCFF5-F14A-4E1A-8540-9065F45A8A90
In November 2000, City of San Jose voters approved a $228 million General Obligation Bond the San Jose Safe Neighborhood Parks and Recreation Bond (Measure P).
A soccer complex was one of the projects planned to be delivered with the Measure P bond funds, and the Coleman Avenue site was identified as the location for that facility. PRNS expended Measure P bond funds on the design and early phases of construction of a soccer complex prior to the project’s termination. Bond funds, however, were not used to purchase the Coleman Avenue property.
On September 18, 2018, the City Council authorized selling the Coleman Ave. property to Coleman Airport Partners for $24,843,575. Because Measure P General Obligation bond funds were expended at the Coleman Avenue property, a portion of the proceeds from the sale of this property must be used in accordance with IRS regulations. This means the City must either redeem a portion of GO Bonds associated with soccer complex expenditures within 90 days of the date of receipt of the sale proceeds on December 14, 2018, or expend those funds on other park-related capital projects within two years.
In Sept, 2018, the City’s bond counsel advised that approx. $19.7 million of the sale proceeds would need to be allocated for parks-related capital projects. However, the City’s bond counsel has subsequently determined that only $4.7 million of the sale proceeds are required to be allocated to eligible parks capital projects.
Due to various complications, the Administration does not recommend moving forward with a large soccer complex at the Agnews site at this time, nor with identifying an alternative location for a large soccer complex. Instead, staff recommend that $4,722,000 of proceeds be used for shovel-ready Parks and Recreation projects (to meet IRS requirements), and that the remaining $20.1 million be set aside in the 2019-2020 Proposed Budget Planning Reserve for allocation as part of the upcoming budget process. .
Park renovations & improvements that will be funded include the playground at Emma Prusch Park, improvements to Waterford Park, playlot renovation at Butcher Park, playground renovation at La Colina Park, preliminary design for pedestrian bridge and Yerba Buena Creek. These projects meet the original intent of the San Jose Safe Neighborhood Parks and Recreation Bond Program (Measure P) approved by voters in November 2000.
Where: San Jose City Council
When: March 26, 2019, 1:30PM
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3886018&GUID=34DC3C55-34C1-4AC6-81BF-37A2559DE486
Link to agenda: https://sanjose.legistar.com/DepartmentDetail.aspx?ID=21676&GUID=ACCCCFF5-F14A-4E1A-8540-9065F45A8A90
NEW 3/15 MEMO FROM JIMENEZ, CARRASCO, PERALEZ – The CMs recommend that the City reject both proposals; if the Policy is only enforced when convenient, they argue, that defeats its purpose. Instead, they propose exploring the feasibility of an “alternative delivery model:” public banking, which is gaining steam in San Francisco (activists have pushed for the City’s first public bank) as well as Statewide: on March 11th, California Assembly Members Miguel Santiago (D-Los Angeles) and David Chiu (D-San Francisco) introduced AB 857 to green light the development of a public banking system in California. The CMs recommend that the City also adopt a resolution urging California State legislators to enact legislation amending the Government Code to enable local agencies to create public banks through an option for a public banking charter.
Original item: City Council will consider how to move forward on selecting a bidder on proposals to provide the City’s banking services. JP Morgan Chase and Wells Fargo, the two highest bidders, were both found to be noncompliant with the City’s Wage Theft Prevention Policy, which requires all potential City contractors to disclose if they have been found to have violated wage and hour laws in the past five years. As a result, Council will decide whether to simply waive the policy (Chase and Wells Fargo claim to have reached satisfactory conclusions on all judgments) and choose one; continue with the current provider of services, Wells Fargo; or find an “alternative delivery model” for these services.
Where: San Jose City Council
When: Mar 19, 2019, 1:30PM
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3877371&GUID=6A09AD2A-3CF6-4C89-AB22-05AD03EFA07E&Options=&Search=
Link to agenda: https://sanjose.legistar.com/MeetingDetail.aspx?ID=661123&GUID=2FE36454-090A-4686-BEEE-86AA1EE84180&Options=&Search=
NEW SV@HOME LETTER 3/15 – Update & next steps on Housing Crisis Workplan
LETTER FROM SV@HOME 3/15/19 – SV@Home offers a number of policy recommendations for City Council to keep in mind as it revisits the workplan. Supporting opportunities for increased affordable housing funding like the Commercial Linkage Fee and future ballot initiatives; strengthening the Inclusionary Housing Ordinance; ensuring that housing is a major priority in key area developments like the Diridon Station Area; decreasing the cost of building housing and doubling down on affordable housing preservation. SV@Home also agrees with Councilmember Peralez that the Dispersion Policy needs revisiting. Finally, it urges that the City follow the examples of Minneapolis, Seattle, and the State of Oregon, which have taken action to eliminate single-family zoning, an exclusionary practice that historically was designed to exclude lower-income households and people of color. SV@Home recommends that the city revisit its single-family zoning practices to allow for missing-middle housing types like duplexes, triplexes, and bungalow courts.
PERALEZ MEMO 2/25/19 – CM Peralez urges staff to report back to Council by the end of the calendar year with updates on the Housing Dispersion Policy. He points out that affordable housing is concentrated in select districts including his own, and urges his Council colleagues to work towards a more equitable distribution of affordable housing development.
Original item: Update on staffs’ progress implementing the City Council approved Housing Crisis Workplan. Staff will provide details on policy actions underway and completed, an update on the Housing Catalyst team, and market-rate and affordable housing production.
Staff will refine and update the cost of development models created for the study session and will make them available to the Council and the community upon completion later this spring. In addition, staff has completed addition analysis on high-rise residential development in the Downtown to explore the impacts associated with the continuation of the Downtown Highrise Incentive. While extension of the Highrise Incentive has not been brought to Council (due to additional consideration related to Council direction on workforce standards for private projects receiving a public subsidy), staff has attached the additional analysis completed by Keyser Marston in September 2018 as a way of providing additional context on the current economic conditions for high-rise residential development.
Selected highlights of the workplan updates include:
- Make additional residential units available in North San Jose – Spring 2019
- Develop Anti-Displacement and Dispersion Strategies Housing – Fall 2019
- Explore the City’s impact on the cost of residential development, including:
• the deferral of fees to Certificate of Occupancy
• the appropriate level of fees and the use of incentives
• the impact of permit and entitlement timelines
• the predictability and transparency of City development and impact fees
- Complete the PDO/PIO Fee Study -Winter 2020
- Explore options for a Commercial Impact Fee – Spring 2020
- Explore the creation of a Land Trust – Research underway, to be completed mid-2019
Where: San Jose City Council
When: Mar 19, 2019, 1:30PM
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3877372&GUID=ABD3434F-8339-46CC-BD66-A5BBA8F8A4C6
Link to agenda: https://sanjose.legistar.com/MeetingDetail.aspx?ID=661123&GUID=2FE36454-090A-4686-BEEE-86AA1EE84180&Options=&Search=
The Rules and Open Government Committee on recommended on March 13, 2019, that the City adopt a position of support, if amended, for SB5. The memo did not specify what these amendments might be.
State Senator Beall’s SB5 bill which would fund state-approved, locally-based sustainability projects (e.g. planning for sea level rise, infill development, transit-oriented development) including 50% affordable housing. These projects would be funded using reduced Educational Revenue Augmentation Fund contributions from local governments, while ensuring that potentially impacted schools are made whole. As part of its support, the City would also send its lobbyist to lobby for the bill in Sacramento.
Where: San Jose City Council
When: March 19, 2019, 1:30PM
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3887621&GUID=0CD53CE9-935D-4F62-A6F6-AD04724242DF
Link to agenda: https://sanjose.legistar.com/MeetingDetail.aspx?ID=661123&GUID=2FE36454-090A-4686-BEEE-86AA1EE84180&Options=&Search=
Interviewing & appointing candidates to Planning Commission & Ethics Commission
The City Council will hold a special meeting to interview & select candidates for Planning Commission and Ethics Commission (FPPC).
Where: San Jose City Council
When: March 18, 2019, 1:30PM
Link to item: see agenda
Link to agenda: https://sanjose.legistar.com/View.ashx?M=A&ID=675580&GUID=16E2608D-21F0-49E8-BACC-4C37FB047526
Issuing $28.5M design-build RFP for Airport parking garage; may be covered by PLA if signed by 3/27
The City will issue an RFP for the design and construction of a new parking garage at Mineta Airport. The design-build cost is estimated at $28,500,000. The RFP will be released March 28 and due May 10th. An attachment with extensive details on the project is included.
Based on the parameters approved by the Mayor and City Council on October 16, 2018, this project meets the criteria for a Project Labor Agreement (PLA). The attached RFP does indicate that a PLA is required on this project. However, as of the drafting of this memorandum the PLA is not yet signed by all parties. If the PLA is signed by all parties prior to the March 26 City Council meeting, staff will leave the RFP as-is to include the PLA as part of this project. Otherwise, staff will remove the requirement for a PLA from the RFP. Staff will provide an update on the status of this issue to the Mayor and City Council at, or prior to, the March 26 City Council hearing.
Where: San Jose City Council
When: March 26, 2019, 1:30PM
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3885979&GUID=207E80BC-DAFB-4175-B9CE-7BDB24BD058B
Link to agenda: https://sanjose.legistar.com/DepartmentDetail.aspx?ID=21676&GUID=ACCCCFF5-F14A-4E1A-8540-9065F45A8A90
Council will review the status of Open Audit recommendations as of December 31, 2018. Of 229 recommendations that are still pending, 162 are partly implemented and 67 are not implemented.
Notable among the 2018-19 priority items is that the Housing Department has provided outreach to tenants and landlords explaining ordinance updates, updated its website, and is making communications available in additional languages. Updates to its lobby space and the ability to file petitions online are still pending with a target date of Jun-2019.
The Office of Equality Assurance, an office within the City Manager’s Office that oversees prevailing and living wage compliance, had also received a number of recommendations that are all partly implemented, except for one that is not yet implemented. All of these recs center on reallocating staff and updating procedures to accommodate the growing number of OEA responsibilities. Specifically, they include:
- Conducting outreach to employees and employers about wage compliance, ongoing with the Public Works Academy, which educates the local contracting community
- Rededicating the 2.0 FTE originally budgeted to administer the Minimum Wage Ordinance. These staff should also assist on administration and enforcement of the City’s Wage Theft Prevention Policy and Opportunity to Work Ordinance.
- Creating a policy & procedures manual to ensure that protocols are standardized
- Not yet implemented: To avoid inconsistencies in the treatment of contractors, the Office of Equality Assurance will start to document staff decision-making.
Where: San Jose City Council
When: March 26, 2019, 1:30PM
Link to item: https://sanjose.legistar.com/LegislationDetail.aspx?ID=3885978&GUID=DC4F58BD-8E4F-4057-8CD2-BF70F91CA31E
Link to agenda: https://sanjose.legistar.com/DepartmentDetail.aspx?ID=21676&GUID=ACCCCFF5-F14A-4E1A-8540-9065F45A8A90
City of Sunnyvale
Schedule ballot measure for March 2020 to change from at-large to district-based City Council elections
On November 20, 2018, the City Council adopted a resolution of intent to change from at-large to district-based City Council Elections. That resolution identified possible election dates of March 2020 or November 2020 for amending the City Charter to allow for by-district elections. This item is vote on an amendment to the resolution to reflect an intended election date of March 2020 for a charter measure proposing to change to by-district elections, which would put the City on track for the first district elections in November 2020.
If the Council approves this amendment, the next steps for placing a charter amendment on the March 2020 ballot are:
(a) Council direction on the content of the proposed charter amendment, particularly whether the Council desires seven districts or six districts with an at-large mayor. Staff is specifically seeking input on this question and related issues at the community outreach meetings scheduled for March through April 2019.
(b) Council may want to consider directing staff to conduct scientific polling on the preferences of likely voters as it relates to the number of districts and method for selecting the City’s mayor to help inform Council’s decision on the substance of the ballot measure. The estimated cost of such a poll would be approximately $20,000-$25,000;
(c) Based on the Council’s direction in June, the City Attorney’s Office will draft the proposed Charter amendment;
(d) One or more public meetings will be held, likely between September and October 2019 for the Council to review, discuss, receive public comment on, and approve the content of the proposed Charter amendment;
(e) A resolution placing the measure on the ballot must be adopted no later than 88 days before the election. However, the City Clerk’s preferred date for this action is the November 12, 2019 Council meeting or earlier.
Where: Sunnyvale City Council
When: March 19, 2019, 7 pm
Link to item: https://sunnyvaleca.legistar.com/LegislationDetail.aspx?ID=3889784&GUID=463C7A0A-02A5-4D98-B917-AFCAA80B93C6
Link to agenda: https://sunnyvaleca.legistar.com/View.ashx?M=A&ID=672107&GUID=463F2B7E-2F4C-4F54-8E1E-A68AF13B3DCE
Santa Clara County Board of Education
Report on status of Rocketship Audit
The Board will receive a report with an update on the status of the audit for Rocketship Public Schools, which has been delayed several times resulting in notices of concern sent to eight charter schools. Representatives from Rocketship will be present at this meeting to answer further questions from the Board.
On December 14, 2018, Rocketship Public Schools requested an extension to submit its audit for 2017-18. It again requested extensions on January 10, 2019, and January 25, 2019. On January 29, 2019, SCCOE sent Notices of Concern to Rocketship Mateo Sheedy, Sí Se Puede, Discovery Prep, Alma Academy, Brilliant Minds, Rising Stars, Fuerza, and Los Sueños charter schools due to Rocketship’s failure to timely submit their annual financial audits by December 15, 2018.
Rocketship submitted its completed audit on February 4, 2019, which included audit findings that resulted in $400,000 needing to be returned to the State of California due to instructional minutes being disallowed for four teachers being improperly credentialed.
Where: Santa Clara County Board of Education
When: Wednesday, March 20, 2019, 5pm
Link to item: http://www.boarddocs.com/ca/sccoe/Board.nsf/goto?open&id=BABBEK5ABB74
Link to agenda: https://www.boarddocs.com/ca/sccoe/Board.nsf/goto?open&id=B8J6A3035935
Approving streamlining bidding process by adopting CUPCCAA
Staff recommend the Board approve adoption of the California Uniform Public Construction Cost Accounting Act (CUPCCAA) in order to raise the formal bid limit and make it easier for staff to contract for needed work without having to go through a time-consuming and expensive bid process.
The act raises the formal bid limit for public entities to $200,000 and sets specific informal and formal bidding procedures. By adopting CUPCCAA, SCCOE has three different types of projects based on their cost:
- smaller projects under $60,000 can be performed through a negotiated contract or purchase order
- medium projects between $60,001 and $200,000 may be awarded by informal bid procedures
- large projects over $200,000 must follow the traditional formal bidding process
The process for medium projects ($60.001 – $200,000) requires that each November notifications are sent to construction trade journals inviting licensed contractors to submit their names and information to the SCCOE in order to be included on a list of bidders.
When the SCCOE has a qualifying project the contractors on the list are notified rather than the project advertised in the newspaper. The bidding process is considered informal with less requirements and documentation than a formal bid. These medium projects, like the large projects, are awarded to the lowest responsive bidder.
Where: Santa Clara County Board of Education
When: Wednesday, March 20, 2019, 5pm
Link to item: http://www.boarddocs.com/ca/sccoe/Board.nsf/goto?open&id=BA5NZU62690A
Link to agenda: https://www.boarddocs.com/ca/sccoe/Board.nsf/goto?open&id=B8J6A3035935
Next steps for reforming Community Development services & fees
Council will receive a report and provide comments on a Service Delivery/ Organizational Assessment and Fee Study that was commissioned in 2018 to assess organizational and fee issues within the Community Development Service Area which includes departments of Planning, Building and Housing, Public Works and others.
The “Community Development Service Area” comprises the services of city planning, building, and permitting services to both residents, businesses, and the development community. These services are performed by the following departments: Planning; Building and Housing; Engineering – Land Development; Public Works – Utilities Engineering; and Fire Prevention. In addition, the Office of Economic Development engages in business development and/or recruitment and permit expediting associated with such development activities. City Council identified a need for comprehensive assessment of operations and services and authorized a contract with Matrix consulting group to conduct the study in 2018. The consultant work commenced in October 2018 with anticipated completion in May 2019.
It is anticipated that outcomes from the proposed Service Delivery/Organizational Assessment and Fee Study will result in identifying key improvements in permitting and inspections performance, customer service, organizational structure, staffing efficiencies, cost recovery, and advanced city-wide planning along with potential opportunities for added resources amongst the departments, subject to Council review and approval.
Next steps:
- April 5: Developer Stakeholder Outreach – High level overview of the draft findings and summary of City Council comments, and working dialog.
- April 16 City Council draft report review – Introduce the formal study, report findings and recommendations, and receive comments.
- April 25 Developer Stakeholder Outreach – Final working dialog regarding findings, potential adjustments, and City Council comments.
- April 30 City Council consideration – Receive report, recommendations, and consider adoption of proposed fee schedule.
Where: Milpitas City Council
When: Tuesday, March 19, 2019, 6pm
Link to agenda: http://www.ci.milpitas.ca.gov/_pdfs/council/2019/031919/package.pdf
Forming a subcommittee to set Council agendas
Council will provide direction on recommendations for forming a Council Agenda Subcommittee in order to provide a formal process for setting Council agendas.
On February 26, 2019, council directed staff to bring back recommendations for establishing a formal process for setting the Council agenda. Staff has researched the agenda setting process in other cities. The City of San Jose has a Rules and Open Government Committee, led by the Mayor and comprised of 4 other Councilmembers. This Committee meets weekly to review and approve the final agenda for the next Council meeting, consider any new items and review the administrative draft for the subsequent Council meeting. The Committee also reviews and approves other Committee workplans and study session agendas, and receives legislative updates and hears appeals of any public record act requests. Cities similar in size to Milpitas do not have a formal Council committee for agenda setting. Typically, the City Manager provides a look-ahead report of agenda items ranging from two weeks to three months to the Mayor or the entire Council and each Council meeting agenda is finalized in an informal discussion between the City Manager and Mayor/Mayor and Vice-Mayor.
The current practice of setting the Council agenda is that the City Manager, in conjunction with the executive leadership team, develops a draft agenda based on the following guidelines:
- Policies, programs, and ordinances per established Council priorities and follow up to prior Council direction
- Capital projects that have been approved in the five year CIP
- Any reports that require Council approval
- Requests from the Mayor or individual Councilmembers.
Staff is recommending that the Mayor lead the agenda subcommittee. The Mayor may choose to directly appoint the second subcommittee member on an annual basis or have this appointment be considered by Council. At the first meeting, the agenda subcommittee may want to approve criteria for items to be placed on the consent calendar. The recommended categories of items include adoption of resolutions and/or ordinances when Council has given prior direction; construction and professional service contracts for capital projects that were included in the adopted five year capital improvement program budget, do not require additional funding, and did not have any protests; and contracts for services or goods over $100,000 and under $500,000,
In addition to the options discussed above, Council may also want to consider additional delegation of authority to the City Manager so as to enable Council to spend it’s time primarily focused on major policies and programs, the City budget, land use approvals, and large contracts. Specific delegation of authority recommendations will be brought forward at a future date.
Where: Milpitas City Council
When: Tuesday, March 19, 2019, 6pm
Link to agenda: http://www.ci.milpitas.ca.gov/_pdfs/council/2019/031919/package.pdf
Do you have a news tip you would like to share? Would you like to contribute to The Left Hook? Email us at LeftHookBlog@gmail.com
No Comments