Policy Watch: Week of 5/22

County of Santa Clara

Update & next steps on CSF special hearings on hate crimes, women & girls, and immigration

The Committee will hear a verbal status update from the Office of the County Executive on referrals from the special hearings on hate crimes, immigration issues, and women & girls.

Where: Santa Clara County Children, Seniors, and Families Committee

When: May 22, 2017, 5pm, Board of Supervisors’ Chambers

Link to item: Not yet posted

Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=9080

 

Amendments to County janitorial contracts – living wage does not apply

  1. Approve Third Amendment to Agreement No. 5500002411 with Full Service Janitorial, Inc. dba Universal Janitorial, relating to providing outsourced janitorial services, increasing the maximum contract amount by $300,000 from $900,000 to $1,200,000, and extending the Agreement for a two-year period through May 31, 2019.
  2. Approve Second Amendment to Agreement No. 5500002409 with Pride Industries One, Inc., relating to providing outsourced janitorial services, increasing the maximum contract amount by $260,000 from $300,000 to $560,000, and extending the Agreement for a two-year period through May 31, 2019.
  3. Approve Second Amendment to Agreement No. 5500002412 with Pride Industries One, Inc., relating to providing outsourced janitorial services, increasing the maximum contract amount by $120,000 from $900,000 to $1,020,000, and extending the Agreement for a two-year period through May 31, 2019.
  4. Approve Second Amendment to Agreement No. 5500002407 with Pride Industries One, Inc., relating to providing outsourced janitorial services, increasing the maximum contract amount by $220,000 from $360,000 to $580,000, and extending the Agreement for a two-year period through May 31, 2019.

The Board’s Living Wage applies only to contracts for direct services developed pursuant to a formal RFP process which is initiated on or after July 1, 2015, or Informal Competitive Procurement process which is initiated on or after March 1, 2017. These agreements resulted from RFPs released on prior to July 1, 2015. Therefore Living Wage does not apply to this Agreement.  Procurement will include the Living Wage provision in the subsequent solicitation it plans to issue during the proposed extension period of this Agreement.

Where: Santa Clara County Board of Supervisors

When: Tue. May 23, 2017, 9:30AM, Board Chambers

Link to item 64: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=8497&MediaPosition=&ID=85881&CssClass=

Link to item 65: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=8497&MediaPosition=&ID=86029&CssClass=

Link to item 66: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=8497&MediaPosition=&ID=86030&CssClass=

Link to item 67: http://sccgov.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=8497&MediaPosition=&ID=86031&CssClass=

Link to agenda: http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=8497

 

City of San Jose

Hiring consultants to develop a Citywide Contracting Program; Minority Business Consortium bid protest deemed without merit

Staff recommendation to approve Master Agreements for consulting services related to the development of a Citywide Contracting Program with:

  • Silvy Group in an amount not to exceed $290,000 from date of execution through August 31, 2019; and
  • Keen Independent Research LLC and Milagro Marketing LLC, a Joint Venture, in an amount not to exceed $290,000 from date of execution through August 31, 2019.

The recommended actions will allow Silvy Group and the Joint Venture of Keen Independent Research and Milagro Marketing to initiate research, engage stakeholders and develop recommendations for an inclusive race- and gender- neutral contracting program. The type of professional consulting services the Consultant will provide can be described generally as: performing internal and external research of applicable policy related to contractor and vendor contracting methods; performing data analysis to reach conclusions; developing a contracting outreach program that builds competitive capacity for contractors; and performing outreach and promoting contracting opportunities.

Where: San Jose City Council

When: Tue. May 23, 2017, 1:30pm, Council Chambers

Link to memo: http://sanjose.granicus.com/MetaViewer.php?view_id=&event_id=2685&meta_id=635168

Link to agenda: http://sanjose.granicus.com/GeneratedAgendaViewer.php?event_id=0597b5c1-77ab-43f0-90d6-4c91c96054e5

City of Sunnyvale

Awarding $100M construction contract to C. Overaa & Co. for the Water Pollution Control Plant Reconstruction

Staff are recommending that Council approve a construction award in the amount of $100,188,000, including the base bid of $99,438,000 and a bid alternate in the amount of $750,000, to C. Overaa & Co. of Richmond for the Primary Treatment Facility Package 2 project (Public Works Project No. UY-16/01-20), and for a 7% construction contingency in the amount of $7,013,160. Staff are also recommending that Council take the following actions:

  • Amend an existing design/construction support contract with Carollo Engineers, increasing the not to exceed value by $1,210,137, from $12,946,801 to $14,156,938.
  • Authorize the City Manager to finalize insurance policy documents and make payment in the amount of $514,684 with Alliant Insurance Services Inc. for Builder’s Risk and related insurance coverage.
  • Make a finding of bid non-responsiveness for the bid submitted by Flatiron West Inc. (Flatiron)
  • Approve Budget Modification No. 45 in the amount of $4,810,137 to provide additional project funding.

The City of Sunnyvale’s Water Pollution Control Plant (WPCP) was initially built in the 1950s and with additions over the years it has grown to a tertiary treatment facility that receives an average dry weather flow of 14 million gallons per day. In 2007, due to the age of the facility, the City conducted an asset condition assessment, which identified several plant structures as at-risk and in need of rehabilitation. As a result, the City initiated several projects such as the rehabilitation of the WPCP’s four digesters, sediment removal from the oxidation ponds, and improvements to the four air flotation tanks.

This is the second bid package of the Primary Treatment Facility which will consist of replacing the existing headworks and primary treatment facilities with new facilities including site work, new building construction, existing facility modification/demolition, installation of major process equipment, electrical/instrumentation/control system improvements, and related systems and facilities.

The Flatiron bid was determined by staff to be non-responsive because it did not meet the City’s mandatory minimum experience requirements. Overaa filed a bid protest against Flatiron, while Flatiron also contested staff’s determination of non-responsiveness. On May 2, 2017, Flatiron rescinded its bid protest in writing.

Where: Sunnyvale City Council

When: May 23, 2017, 7:00pm

Link to item: https://sunnyvaleca.legistar.com/LegislationDetail.aspx?ID=3050193&GUID=9DE8821A-D168-44B4-BF25-00B3D12189F8&Options=&Search=

Link to agenda: https://sunnyvaleca.legistar.com/View.ashx?M=A&ID=527740&GUID=7CDEAE3B-946E-49FB-9FC1-7C4C35A9C916

 

Approving Successor MOU with Sunnyvale Employees Association (SEA) for 2015-2019 & approving a Retirement MOU for 2017-2027

Staff are recommending that Council approve and authorize the City Manager to execute the Memorandum of Understanding between the City of Sunnyvale and the Sunnyvale Employees Association 2015 – 2019 and the Retirement Memorandum of Understanding 2017 – 2027, adopt the Resolution amending the City’s Salary Resolution and the Schedule of Pay to Increase Salaries for Pay Plan Category B (Sunnyvale Employees Association), and adopt a Resolution authorizing the City Manager to exceed appropriations in the FY 2016/17 Adopted Budget for governmental and agency funds as long as sufficient monies are available within the fund.

A Tentative Agreement has been reached between the City of Sunnyvale (City) and the Sunnyvale Employees Association (SEA) on a successor Memorandum of Understanding (MOU). SEA represents non-management miscellaneous employees.

The significant provisions of the new MOU are as follows:

Wages

  • 5% general wage increase retroactive to the first full pay period of July 2016 effective the first full pay period inclusive of Council approval
  • 4% general wage increase effective the first full pay period of July 2017
  • 2% general wage increase effective the first full pay period of July 2018

Hazardous Duty Pay

  • Increase pay from 0.5% to 1.5%
  • Increase eligibility and add classifications

Retirement

The cost of retirement to the California Public Employee Retirement System (CalPERS) is paid in two ways, the City’s share, and the employee’s share. Cities typically pay the City share and may pay all, a portion of, or none of the employee share. City payment of any portion of the employee share is called the Employer Paid Member Contribution (EPMC). The amount of EPMC is negotiable.

The total employee share of retirement costs is capped by law at 8% of pay for Tier 1 miscellaneous employees (2.7% at 55 formula) and 7% of pay for Tier 2 miscellaneous employees (2% at 60 retirement formula). The City will continue to pay 4% of this cost (the EPMC) as the City’s actuary has determined that continuing to pay the EPMC is more cost effective for the City in the long-run rather than offsetting the elimination of the EPMC with salary increases as proposed by SEA during these negotiations. Tier 1 employees will continue to pay 4%, and Tier 2 employees will continue to pay 3% of EPMC.

As part of these negotiations, the City and SEA have also agreed upon a separate Retirement Memorandum of Understanding.  This separate agreement commits the City to continue to pay an EPMC of 4% for Tier 1 and Tier 2 employees through June 30, 2027.

If approved by the City Council, this MOU will be in effect from July 1, 2015 through and including June 30, 2019.

Where: Sunnyvale City Council

When: May 23, 2017, 7:00pm

Link to item: https://sunnyvaleca.legistar.com/LegislationDetail.aspx?ID=3050201&GUID=167A7D36-2D4B-485F-93A0-40E01BC166BA&Options=&Search=

Link to agenda: https://sunnyvaleca.legistar.com/View.ashx?M=A&ID=527740&GUID=7CDEAE3B-946E-49FB-9FC1-7C4C35A9C916

 

Approving MOU w/ SEIU 521 for 2017-2021

Staff are recommending that Council approve and authorize the City Manager to execute the Memorandum of Understanding between the City of Sunnyvale and the Service Employees International Union Local 521 2017-2021, and adopt the Resolution amending the Schedule of Pay in the City’s Salary Resolution to increase salaries for Pay Plan Category L (Classified Regular Part-Time Employees).

A Tentative Agreement has been reached between the City of Sunnyvale (City) and the Service Employees International Union Local 521 (SEIU) on a successor Memorandum of Understanding (MOU). SEIU represents classified regular part-time employees. The current MOU between the City and SEIU expires on June 30, 2017.

The significant provisions of the new MOU are as follows:

Wages

  • 5% general wage increase retroactive to the first full pay period in July 2016, effective the pay period inclusive of Council approval
  • 4% general wage increase effective the first full pay period of July 2017
  • 2% general wage increase effective the first full pay period of July 2018
  • 2% general wage increase effective the first full pay period of July 2019
  • 2% general wage increase effective the first full pay period of July 2020
  • If the Sunnyvale Employees Association (SEA) enters into a memorandum of understanding with the City that includes salary adjustments different from those listed above, SEIU will receive the same salary adjustment as SEA (maintaining existing “me too” language).

Out of Class Pay for Special Assignment Work

5% increase in pay for working on special assignments approved by the City Manager or designee.

Retirement

The total employee share of retirement required by CalPERS is 8% for Tier 1 miscellaneous employees and 7% for Tier 2 miscellaneous employees. The City will continue to pay 4% of this cost. Tier 1 employees will continue to pay 4%, and Tier 2 employees will continue to pay 3%. The City’s payment of the portion of the CalPERS employee share is commonly called the Employer Paid Member Contribution (EPMC).

If SEA enters into a memorandum of understanding with the City that includes changes to the City’s contribution to the employee’s share of PERS, SEIU will be subject to the same change.

Cash In-Lieu of Medical Coverage

Eliminate the cash in-lieu of medical benefit and provide a one-time payment of $600 to employees who currently receive the benefit.

Paid Time Off (PTO)

Accrual table modeled after SEA with prorated hours based on part-time status.

Bereavement Leave

  • Step-parents will be added as eligible relationships for bereavement leave.
  • Bereavement leave must be used within six months of the eligible incident.
  • Eligible for one week of leave based on regularly scheduled hours.

Holidays

Change holiday benefit from an accrual bank to paid time off from work on holidays based on the employee’s regularly scheduled hours.

If approved by the City Council, this MOU will be in effect from July 1, 2017 through and including June 30, 2021.

Where: Sunnyvale City Council

When: May 23, 2017, 7:00pm

Link to item: https://sunnyvaleca.legistar.com/LegislationDetail.aspx?ID=3050202&GUID=E1091D39-78C6-4E6F-9190-83DDE2248E0D&Options=&Search=

Link to agenda: https://sunnyvaleca.legistar.com/View.ashx?M=A&ID=527740&GUID=7CDEAE3B-946E-49FB-9FC1-7C4C35A9C916

 

West Mission Community College District

Finding of fact regarding impasse between District & AFT 6554

After impasse was declared in negotiations, the Union and the District agreed to a fact-finding panel. The panel’s conclusions and recommendations have been provided & are available at the link below.

Where: West Valley Mission Community College District

When:  n/a

Link to item: http://www.wvmccd.cc.ca.us/content.aspx?id=9279

 

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