Policy Watch: Week of 10/30

City of San Jose

Memo from Liccardo & letter from Sharks re: MOU with Adobe for Downtown HQ Expansion

Mayor Liccardo memo recommends to accept the staff rec to authorize an MOU with Adobe.

Letter from Sharks Sports & Entertainment expresses concern over the impact of the Adobe project on the Arena, and asks the City to do better in engaging SSE in the project design process.

Council will consider adopting a resolution authorizing the City Manager to enter into a Memorandum of Understanding with Adobe related to Adobe’s headquarters expansion and pedestrian bridge. The MOU addresses issues related to land use entitlements and an encroachment permit authorizing a pedestrian bridge crossing West San Fernando Street. The MOU would facilitate Adobe’s due diligence for the land purchase for the HQ Expansion.

The HQ expansion is set to add 900,000 square feet and 3000 employees to Adobe’s Downtown footprint. The MOU includes provisions for the city and Adobe cooperate on expedited processing of environmental clearance under CEQA and the land use entitlements applicable to the HQ Expansion. The agreement also confirms Adobe’s opportunity to receive certain construction tax incentives.

Where:  San Jose City Council

When:  October 31, 2017 1:30PM City Hall

Link to item:  Memo: https://sanjose.legistar.com/View.ashx?M=F&ID=5520285&GUID=BAF11ADA-65B9-4644-885B-996BA34C59D9

Memo from Mayor Liccardo: https://sanjose.legistar.com/View.ashx?M=F&ID=5520287&GUID=B07DE2A8-8495-40B0-A3C0-6B99185B7361

Agreement: https://sanjose.legistar.com/View.ashx?M=F&ID=5522691&GUID=DA3DCE43-94D1-4CB8-B1CD-89608BD8DFA1

Letter from Sharks: https://sanjose.legistar.com/View.ashx?M=F&ID=5520286&GUID=92395505-4219-4DA4-AF27-7A18E126194B

Link to agenda: https://sanjose.legistar.com/MeetingDetail.aspx?ID=561241&GUID=A75016C2-8FBF-4D1F-8B67-8D570913F724&Options=info&Search=



Memo from Liccardo/Peralez regarding Revised Performance Measures for Team San Jose

MEMO: Mayor Liccardo and CM Peralez recommend accepting the staff proposal to revise the Team San Jose contract.

Original item: Council will consider approving a revised set of performance measures for the contract with Team San Jose, the organization in charge of numerous event facilities like the Convention Center and the California Theater. The revisions are meant to better quantify Team San Jose results in attracting visitors and conferences to the city. Currently the Performance Measures are as follows:

  • Attendance
  • Room Nights
  • Estimated Visitor Spending
  • Return on Investment
  • Gross Operating Revenues
  • Gross Operating Profit
  • Theater Performance Days
  • Theater Special Event Days
  • Customer Satisfaction

Team San Jose also receives an annual $1 million management fee from the city, with $200,000 management incentive fee paid if certain performance measures are met. TSJ must also report these performance measures on a quarterly basis.

The changes to these measures are as follows:

  • Simplify performance measure:

o             Gross Operating Results (previously called Gross Operating Profit)

o             Room Nights

o             Estimated Visitor Spending

o             Customer Satisfaction

o             A revised theater activation metric covering total occupancy

  • Create Dashboard to report on relevant metrics and trends:

o             Event leads generated and associated room nights

o             City-wide TOT collection, room supply, rate and occupancy levels TOT Annual Fund balance

o             Event and room night generation by industry segment and its impact (e.g., tech sector)

o             Local and non-local attendance measures

o             Reporting of theater tenant use days (days booked by outside groups that are not controllable by TSJ)

o             Number of city-wide conventions booked for future years

o             Several destination marketing measures such as earned media, web traffic, social media

  • Provide Annual Marketing/Sales Plan

o             Describes TSJ’s major goals, strategy, activities/investments, industry trends and context.

o             Includes annual targets for 5 Performance Measures

o             In March each year, TSJ will present a Mid-Year Progress Report to CEDC with a robust presentation/ conversation.

Where:  San Jose City Council

When:  October 31, 2017 1:30PM City Hall

Link to item:   Memo: https://sanjose.legistar.com/View.ashx?M=F&ID=5512528&GUID=A0F10BC4-DED2-4C5D-A5C5-233271971A50

Memo from Mayor Liccardo and CM Peralez: https://sanjose.legistar.com/View.ashx?M=F&ID=5524846&GUID=17FDDE6E-AC09-444A-859E-7441E9B55FBB

Link to agendahttps://sanjose.legistar.com/MeetingDetail.aspx?ID=561241&GUID=A75016C2-8FBF-4D1F-8B67-8D570913F724&Options=info&Search=


Accept findings of Office of Retirement Services Audit 

Council to accept the findings of an audit of the Office of Retirement Services, which administers the City of San Jose’s retirement plans. Two Retirement Boards of Administration oversee the plans: one oversees the Federated City Employees’ Retirement System and one oversees the Police and Fire Department Retirement Plan. In February 2017, The Mayor’s office requested and City Council approved an audit of the administration of the Office.

The audit made the following findings:

  • Retirement Services’ Budget Process Is Not Well Defined.
  • Improving Communications Between the Retirement Boards and the Plan Sponsor.
  • Formalizing Policies to Improve Oversight, Transparency, and Delegation of Investment Decisions.
  • San José’s Basic Costs to Administer the Plans Were Comparable to Benchmark Jurisdictions.
  • The Office of Retirement Services Could Improve Customer Service Through More Efficient Tools.

Where: San Jose City Hall

When: November 7, 2017 1:30PM City Hall

Link to item:  https://sanjose.legistar.com/View.ashx?M=F&ID=5523098&GUID=891D6E06-F963-4AA2-A445-36733E3FB1AC

Link to agenda: https://sanjose.legistar.com/MeetingDetail.aspx?ID=561242&GUID=3234F4AF-71BD-4B76-A2F3-114B80C74982&Options=info&Search=


Approve operational parameters to establish San Jose Clean Energy (Community Choice Energy)

Council will consider approving the addition of Title 26 to the city code to establish San Jose Clean Energy. City Council has taken a number of actions to establish San Jose Clean Energy and to provide the necessary framework for its operation and success. Title 26 is proposed to be added to the San Jose Municipal Code. This new Title would establish operational parameters for San Jose Clean Energy, which will be managed by the Community Energy Department.

Where: San Jose City Hall

When: November 7, 2017 1:30PM City Hall

Link to item:   Memo: https://sanjose.legistar.com/View.ashx?M=F&ID=5525512&GUID=BF149912-986E-47C6-AD4F-EC708C04FE9F

Ordinance: https://sanjose.legistar.com/View.ashx?M=F&ID=5523371&GUID=89A754AA-E436-4EE1-B0EE-A3D2AFDDEA59

Link to agenda: https://sanjose.legistar.com/MeetingDetail.aspx?ID=561242&GUID=3234F4AF-71BD-4B76-A2F3-114B80C74982&Options=info&Search=


City of Palo Alto

Finalizing Comprehensive Plan update & certifying EIR

Staff recommends that the City Council take the following actions:

  • Receive & identify specific changes to the Comprehensive Plan Update;
  • Certify the Comprehensive Plan Update Final Environmental Impact Report (EIR), make required CEQA findings & adopt a mitigation monitoring and reporting program (MMRP);
  • Adopt the updated Comprehensive Plan, preserving the Housing Element adopted in 2014;
  • Direct staff to return to Council for another review of the implementation chapter of the Comprehensive Plan in 2018 and in the interim, prioritize the following implementing actions to bring forward to Council on future agendas in the near term:
  1. Adoption of an Updated Transportation Impact Fee Ordinance;
  2. Adoption of Comprehensive Plan Implementing Ordinance #1 amending Title 18 (Zoning Ordinance) of the Municipal Code to support the production of new housing and the preservation of existing units;
  3. Initiation of a Coordinated Area Plan for the North Ventura area (also referred to as the Fry’s site); and
  4. Initiation of discussions with Stanford University about the potential for developing housing in the Stanford Research Park, Stanford Shopping Center, and Stanford University Medical Center vicinity.

Note: This is the first of two hearings planned for consideration of these recommendations. This evening, staff requests that the Council act on the first two items (PTC Report and EIR certification) and specify any changes or additions requested to the list of corrections and changes in Attachment E. The second hearing for plan adoption is currently scheduled for November 13, 2017.

The Final EIR is available at: http://www.paloaltocompplan.org/eir/ and the June 30 Comp Plan Update is available at: http://www.paloaltocompplan.org/wpcontent/uploads/2017/07/PACompPlan_June30_PTC_webreduced.pdf .

Where: Palo Alto City Council

When: Oct. 30, 2017, 5 pm

Link to item: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?BlobID=59856

Link to agenda: http://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?BlobID=59916

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